Airfare Deposits

To secure airfares at the price included in your quote an
airfare deposit of AUD$60.00 per passenger must be received
within 3 weeks of receiving the quote from Worldsport. See note at bottom of this page on airfare deposit refunds.

Airline  &/or Accom Deposit Due

$AUD100 per person

Airline  &/or Accom Balance Due

Amber will inform each group of their balance

Airline  &/or Accom Balance Due

Amber will inform each group of their balance

Travel Insurance forms Due

Click for Information on Insurance

Until Insurance forms have been completed and received by Worldsport tour parties/persons are not covered·

For teams whose travel insurance is being organised by Worldsport, travel Insurance forms must be returned to the WS Office. Every member of the tour party must complete a Toursafe insurance application form. A parent or guardian must sign the forms if the traveller is under 18 years of age and the team manager must complete the travel insurance Summary Form, ensuring all details match the information on these forms.

Application form - Australian travellers

Application form - Overseas travellers

Toursafe Brochure - Australian groups attending the Carnival
Toursafe Brochure - Overseas groups attending the Carnival

Travel Insurance Summary Form - Australia

Travel Insurance Summary Form - Overseas

Rental Vehicle Form: Credit Card Letter of Authority

Click for Credit Card Authority Form

Carnival T-shirt Size Form Due

Click for Rugby T-shirt Form

Click for Netball T-shirt Form

Flight Booking Forms Due

Flight Booking Form - Australia

Flight booking Form - Overseas

The name on the list must match the name on the passport/photo ID exactly. Once the tickets have been issued penalties apply (from the airlines!) for name changes and spelling corrections however minor.

Groups travelling within Australia can provide a list of passengers (students and adults) with full names on school or club letterhead which is acceptable identification for groups travelling with Virgin Blue.

Important *** Anyone travelling on a non-Australian or non-NZ passport please let us know immediately as you may require a visa for entry into Australia.

Carnival Program Submissions - Headshots

Click for Example Headshot

Carnival Program Submissions - Team List

Click for More Details

Team lists, as accurate as possible, must be submitted to by this date. Changes can be made to the list for the carnival program up until Fri 12th June

June 1st

CARNIVAL BALANCE DUE

Theme Park Tickets Finalised

Ticket changes will not be able to be made through Worldsport after this date.

Tickets to all activity places must be finalised by the 1st June. Additional purchases of tickets will not be available through Worldsport during the Carnival.

After June 1st, additional tickets will need to be purchased at the relevant Theme Park front gate ..  at the gate price.

Tour Team Rooming lists

Overseas Teams

Permission to Tour Letter (Rugby Only) .. Due on or before this date

To gain approval from the Australian Rugby Union for Permission to Tour Australia, your club /team/school will be required to submit the following documentation to the Australian Rugby Union (either via National Union or directly to the ARU):

1. Written approval for Permission to Tour via your National Union (this must be on official National Union letterhead), and

2. A complete Tour Itinerary outlining ALL MATCHES TO BE PLAYED (including age grade of touring team (eg: U12's), opposition team/s, dates, and venues.)

Only upon receipt of the documents as outlined above will the ARU contact the relevant State Union(s) within Australia for their approval.

If the State Union(s) have no objections, the ARU will sanction approval for Permission to Tour and send confirmation (in writing) to your National Union (and the club/team/school if submitted directly to the ARU).

Please do not leave this to the last minute, as the process will take some time. Note: If approval to tour is not received prior to the arrival in host country, the National Union may not sanction games to be played in their union.

For further information, please contact your National Union on their procedures regarding applying for PERMISSION TO TOUR!


Completed Applications
Completed applications for Permission to Tour and requests for further information contact:

David Rolph
Rugby Services
Australian Rugby Union
Ph: +61 2 8005 5664
Rcpt: +61 2 8005 5555
Fax: +61 2 8005 5684
E-mail: David.Rolph@rugby.com.au

Tickets to dinner must be finalised by this date.  Please note that the dinner is unfortunately always over subscribed.  Teams who have finalised their Carnival balances will get preference.

Attire for the dinner is smart casual ot team uniform.

Amendments

• Amendments must be made in writing – no exceptions.
• As changes often involve a significant amount of time to amend and recost the tour, we reserve the right to charge an amendment fee for each change requested.

Refunds

Refunds as per the following:

• $60.00 per person airline deposit will incur a 50% cancellation
fee if entire group withdraws. Worldsport will absorb airline
deposit cancellation fees for up to a 25% reduction in group
numbers.
• Until 1st February 2009 - Carnival deposit and Confirmation Payment are refundable.
• After 1st February 2009– Deposit and 50% of Confirmation Payment will be forfeited. Airfare and accommodation refund only as per individual airline/property policy.
• After 1st June 2009– Airfare and accommodation refund only as per airline/property policy.
• After commencement of travel – No refunds under any circumstances. 

Administration fee of 10% applies to all refunds.

Cancellations

Cancellations MUST be advised in writing.

Payment Details

• All cheques to be in Aust dollars, payable to “Worldsport Pty Ltd”
• Payments must be paid in accordance with the table below.
• Costs in Australian dollars. Delays in payments may result in airline seats or accommodation being cancelled.